Front Desk Receptionist Job at Diversified Benefit Services, Hartland, WI

SlB3SDBQdFhDOEhvRW5LQnpiaE9aYXh4SVE9PQ==
  • Diversified Benefit Services
  • Hartland, WI

Job Description

This position is responsible for performing and handling the day-to-day front desk receptionist functions for our facility and providing administrative support to assigned areas.

Essential Job Duties and Responsibilities

  1. Answer and route all incoming phone calls on multi-line phone system.
  2. Route voice mail messages to appropriate personnel.
  3. Maintain and be proficient on functionality of phone system including changing messages, updating extensions related to staff changes and coordinating all maintenance/service needs.
  4. Greet office guests/vendors/applicants entering the lobby, identify needs and direct to the appropriate department for assistance.
  5. Communicate maintenance needs to building manager and coordinate work that needs to be completed.
  6. Create electronic signage/messaging pertaining to office guests, new employees and special employee recognition.
  7. Maintain clean, welcoming, neat and orderly work station/reception area/kitchen areas.
  8. Maintain employee directory and mailboxes.
  9. Order Company office supplies.
  10. Maintain company filing system by creating labels/folders for new accounts and regularly updating existing files.
  11. Audit client reports; payroll reports, enrollments, invoices, etc.
  12. Manage inventory of all company printed materials and order as necessary.
  13. Assist with coordination of Company special events.
  14. Assist with data entry projects from various departments.
  15. Ensure work area, and confidential files, records, database are secured as required.
  16. Other administrative support related duties and/or special project needs that may arise.

Required Work Skills

  1. Proven experience working with multi-line phone system.
  2. Possess basic and accurate clerical/administrative support skills, which include proficient basic data entry and key boarding skills.
  3. Basic PC proficiency in Microsoft Office Products
  4. Professional and positive interpersonal skills, high degree of confidentiality, self-motivated with the ability to effectively manage multiple tasks and prioritize without sacrificing quality.
  5. Exceptional oral and written communication skills.
  6. Able to deal positively with stress, conflict, unhappy callers/visitors, etc. without adding to or becoming part of the situation, issue or problem.
  7. Able to work effectively in a fast paced team environment, be flexible, detail orientated and possess good follow through skills.
  8. Able to handle information on a confidential business appropriate business need to know basis.
  9. Able to effectively and efficiently work in an open environment with multiple distractions.
  10. Able to meet and maintain department productivity, accuracy, quality and deadline requirements.

Job Tags

Flexible hours,

Similar Jobs

Dexian

Entry Level Anti-Money Laundering Analyst Job at Dexian

 ...Client: Financial Services - Corporate Investment Bank Position: AML Compliance Analyst Address: San Antonio, TX 78251 (Onsite) Hours: Mon-Fri 9am-5pm JOB DESCRIPTION Interpretation of AML Risk standards, guidelines, policies and procedures. Make risk... 

PHealthcare Search, Inc.

Optometrist $150K - $180K Package Job at PHealthcare Search, Inc.

(Only QUALIFIED Healthcare Professionals accepted) Allied Health - Optometrist $150K - $180K + Package Private Practice Full Time Position! Location: Jacksonville, FL Monday - Friday - Days Also Some Saturday's Full Benefit Package and Loan Assistance... 

Leonardo

Senior Avionics Electrical Design Engineer Job at Leonardo

 ...healthcare option, 401k match, generous paid time off and much more. Summary: Undertake the design, development and qualification of aircraft Systems, completions and modifications, coordinating tasks with other sectors of the Company. Applying systems engineering... 

Carolina K

Shipping & Showroom Coordinator Job at Carolina K

 ...Assists the team with shipping and tracking wholesale orders, including selecting carriers and managing transportation routes Overseas with production department shipment of all production Receives production and communicates any discrepancies to factories and production... 

Acro Service Corp

Production Supervisor Job at Acro Service Corp

The idea candidate will oversee safe and proper manufacturing of the company's products. In order to do this, the candidate will troubleshoot issues, ensure the efficient day to day operations of the company, and coordinating a team of production employees to make sure...