Job Description

The ideal candidate will be in charge of the organization and efficiency of daily office operations. From scheduling client meetings, to communicating between departments, you will be responsible for completing multi-level tasks in a professional and timely manner.

Position: Office Administrator

Location: Everett, WA

Salary Range: Up to 100K (DOE) with benefits

Hiring Style: Full time, Direct hire

JOB DUTIES:

• Help with general office work and coordination for company leaders, and staff from the parent company in Japan, as well as visitors from partner companies.

• Manage calendars, including scheduling appointments, meetings, and conferences.

• Organize all travel, both international and domestic, and prepare detailed schedules and itineraries for company executives.

• Help make meetings run smoothly by creating agendas, providing materials, and taking notes.

• Build and keep good working relationships with colleagues at the company's main offices in Japan and the U.S.

• Prepare and edit letters, reports, and presentations.

• Plan and organize important events that a lot of people will see.

• Update the conference room schedules when needed.

• Look for ways to make processes more efficient and save money, increasing efficiency.

• Every month, make sure the company's credit card records and expense reports are all in order.

QUALIFICATIONS:

• A minimum of 5-8 years of experience providing comprehensive administrative support to executives, partners, community members, and staff across diverse tasks.

• Fluency in reading, speaking, and understanding Japanese is required.

• A profound comprehension of the business cultures, norms, and customs prevalent in both Japan and America.

• A Bachelor's Degree in Business Administration or a related field is preferred.

• Proficient in using Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)

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