Job Description

Position: Office Administrative Assistant

Location: Lexington, KY

Contract: 3+ months

Pay: $25-33/hr

Benefits: This position is eligible for medical, dental, vision, and 401(k).

We are seeking a detail-oriented and resourceful Office Administrative Assistant to oversee the daily operations of our Lexington, Kentucky office. This individual will be instrumental in maintaining a welcoming and efficient work environment, supporting both internal teams and external partners.

What You’ll Do:

• Oversee day-to-day office operations, ensuring a high standard of safety, cleanliness, and efficiency
• Manage pantry and office supply inventory, including catering and vendor coordination
• Liaise with property management and utility vendors to maintain facility operations
• Handle building access and security systems, ensuring proper setup for all employees
• Coordinate and execute team events, both onsite and offsite
• Process vendor invoices and employee expense reports
• Manage service vendors, negotiate contracts, and track service levels
• Support a positive candidate and new hire experience during interviews and onboarding
• Partner with IT to ensure smooth technical setup for new team members
• Monitor and respond to internal purchase requests, facilitating timely order fulfillment

What You’ll Need to Succeed:

• 4–5+ years of experience in office operations, facilities management, or administrative support
• Strong organizational and time management skills with a high attention to detail
• Excellent written and verbal communication skills
• Proficiency in Google Workspace or Microsoft Office (especially Excel/Sheets and PowerPoint/Slides)
• Experience managing multiple priorities in a fast-paced environment
• Professional, proactive, and adaptable approach to solving challenges
• Bachelor’s degree preferred, or equivalent practical experience

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