Office Administrative Assistant Job at CyberX Info System, Belfast, ME

Si9jRDJ2OVFDOC9rR0hlQXo3cEtacXB6SWc9PQ==
  • CyberX Info System
  • Belfast, ME

Job Description

Job role: Part-Time Office Assistant

Location: Belfast, Maine

We're looking for a versatile Office Assistant to support our growing team with administrative, accounting, and light IT tasks. This is a dynamic, part-time role with room to grow into full-time as we expand. If you're someone who thrives in a fast-paced environment and enjoys wearing multiple hats, we want to hear from you!

What You’ll Do

Administrative Support

  • Oversee daily office operations and provide general support to staff
  • Maintain organized filing systems (digital and paper)
  • Schedule meetings, prepare agendas, and record minutes
  • Respond to general phone and email inquiries
  • Assist with document formatting, proofreading, and preparation

Accounting Support

  • Enter financial transactions into accounting software (QuickBooks, Xero, etc.)
  • Assist with invoice generation, expense tracking, and monthly reconciliations
  • Help manage accounts payable/receivable records
  • Coordinate with external accountants on reporting and tax preparation
  • Support budget tracking and procurement processes

IT & Tech Support

  • Provide basic tech support (email setup, printer issues, etc.)
  • Assist with software updates and installations
  • Help maintain the company website or CMS (e.g., WordPress)
  • Track IT inventory (hardware/software)
  • Liaise with external IT providers when needed

Required Qualifications

  • High school diploma (Associate degree or higher preferred)
  • Experience in office administration or accounting support
  • Proficient with Microsoft Office and Google Workspace
  • Familiar with accounting tools like QuickBooks, Xero, or similar
  • Comfortable with basic IT troubleshooting and support

Job Tags

Full time, Part time, Work at office,

Similar Jobs

Scouting America

Incident Response Specialist Job at Scouting America

 ...for the above-specified education and experience requirements. Licenses Certification as a Licensed Professional Counselor (LPC), or a Licensed Master Social Worker (LMSW), or Crime Victim Advocate certification preferred. Preference Bachelors degree... 

Roadway Moving

General Counsel Job at Roadway Moving

About Us: Founded in 2008 by Ross Sapir, Roadway Moving is built on the core principles of accountability, kindness, generosity, and dedication. These values drive a culture of excellence, where our peoplenot just our trucksset us apart in a crowded industry. We believe...

United Airlines

Flight Attendant Job at United Airlines

 ...network.Come join us to create what's next. Let's define tomorrow, together.**Description**Today, United has over 28,000 active flight attendants. We are the largest airline in the world with the most expansive network and we are growing faster than we have ever grown.... 

ROCS Grad Staffing

Office Coordinator Job at ROCS Grad Staffing

 ...About the Role: We are seeking a polished and professional Office Coordinator to support the day-to-day operations of our Bethesda office. This role is ideal for someone who brings strong organizational skills, a keen eye for detail, and a commitment to delivering a... 

Link Staffing

Electrical Test Technician Job at Link Staffing

 ...Join a Top Manufacturer as an Electrical Test Technician $27/hr | 1st & 2nd Shift in Katy, TX Ready to use your electrical testing...  ...culture Key Responsibilities: Perform pre-test visual inspections on product units Conduct manual and automated electrical...