Job Description

Administrative Assistant

We are The Hollister Group, the Boston area's leading women-owned staffing firm connecting top talent with opportunities that match their skills and ambitions. Our recruiters will help you refine your goals, strengthen your resume and interview skills, and connect you with roles that fit your experience.

Our Administrative & HR Staffing team is seeking candidates an onsite opportunity in Milton, MA.

Responsibilities:

• Provide administrative support including answering calls/emails, scheduling, maintaining files, and assisting faculty/staff.
• Coordinate events such as honor society inductions, receptions, and recruitment programs—manage catering, space reservations, invitations, and RSVPs.
• Serve as the first point of contact for visitors, students, and staff.
• Prepare faculty contract forms, process purchase orders, manage supplies, and liaise with vendors.
• Track departmental budgets, reconcile expenses, and provide updates.
• Support accreditation visits and special projects.
• Supervise and schedule student workers; oversee timekeeping.
• Manage conference room reservations and office equipment upkeep.

Qualifications:

• Associate’s degree required; Bachelor’s preferred.
• 2–5 years of administrative experience, ideally in higher education.
• Proficiency in Microsoft Office; ability to learn systems like Banner, Coursedog, Google Suite, Zoom, and Teams.
• Strong communication, organizational, and multitasking skills.
• Professional, adaptable, and detail-oriented.

Interested in learning more? Apply with your resume and we’ll be in touch! We also have openings in HR, Accounting, and Finance.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

Job Tags

Similar Jobs